Advisory Board Services & KOL Management for Pharma
co.medical supports pharmaceutical and medical device companies in planning, organizing and delivering scientific advisory board meetings. As a specialist medical liaison agency, we facilitate collaboration with medical experts and key opinion leaders (KOLs), from identifying suitable participants and developing the scientific agenda to moderation and documentation.
Our teams combine medical and scientific expertise with extensive experience working with clinical experts. We support Medical Affairs departments with individual advisory boards as well as larger projects involving KOL management and scientific expert meetings.
Advisory Board Meetings for Pharma and Medical Affairs
A medical advisory board is a structured expert panel in which pharmaceutical companies and healthcare professionals discuss scientific questions and challenges in clinical practice.
Advisory board meetings bring together clinical experience and different scientific perspectives on a defined topic. Typical subjects include emerging treatment options, clinical trial data, evidence gaps and challenges in patient care.
For Medical Affairs teams, advisory boards provide an opportunity to discuss scientific questions with external experts and gain insights that can inform further medical and scientific activities.
Our Advisory Board and KOL Management Services
co.medical supports pharmaceutical companies with the scientific and organizational delivery of advisory boards, focus groups and expert meetings.
Advisory Board Planning and Concept Development
We help define the scientific objectives, develop a structured agenda and prepare relevant discussion questions. The medical topic, participants and appropriate meeting format guide our approach.
KOL Mapping and Medical Expert Identification
We identify suitable key opinion leaders and medical experts based on their expertise, scientific activities and experience in the relevant therapeutic area. Structured KOL mapping supports a transparent selection process aligned with the scientific objectives.
Organization and Moderation of Expert Meetings
co.medical manages the organizational preparation and delivery of advisory boards, focus groups and consensus meetings. This includes coordinating participants and speakers, managing the meeting and moderating scientific discussions.
Documentation and Scientific Follow-up
We document the key discussion points and present the findings in a structured format. Depending on the project, deliverables may include meeting minutes, scientific summaries or consensus reports that accurately reflect the positions and insights discussed.
Our Services at a Glance
- Concept development: Scientific objectives, agenda and discussion questions
- KOL mapping: Identification and selection of medical experts
- Meeting delivery: Organization and moderation of advisory boards and expert meetings
- Follow-up: Meeting minutes, scientific summaries and consensus reports
- Contracting: Support with contractual arrangements involving KOLs
Scientific Exchange with Medical Experts
Collaboration between pharmaceutical companies and medical experts facilitates scientific exchange on clinical evidence, therapeutic developments and questions arising in clinical practice.
Advisory boards and other expert meetings provide a structured setting for considering different scientific perspectives. Clear objectives, relevant expertise among participants and open discussion are essential.
co.medical supports the scientific and organizational aspects of these collaborations. We take applicable compliance requirements into account, particularly transparency, appropriate compensation and contractual arrangements with medical experts.
How co.medical Organizes an Advisory Board Meeting
Planning an advisory board begins with clearly defined scientific objectives. co.medical supports the process from initial preparation through to follow-up.
1. Briefing and scientific objectives: Together, we define the medical questions, meeting objectives, format and participant requirements.
2. Expert selection and event planning: We help identify suitable experts, develop the agenda and coordinate logistical preparations, including the necessary contractual arrangements.
3. Meeting delivery and moderation: We coordinate the advisory board and moderate the scientific discussion, keeping the agreed questions and structured exchange at the center.
4. Documentation and follow-up: We record key discussion outcomes and prepare them in the agreed format, providing a traceable record for subsequent scientific work.
Advisory Boards for Medical Affairs and Market Access
Advisory boards are used across different functions in pharmaceutical companies. Their scientific objectives and the composition of the expert panel depend on the questions being addressed.
Medical Affairs advisory boards focus on medical and scientific topics such as clinical evidence, treatment options, care pathways and experience from clinical practice. The emphasis is on scientific exchange with medical experts.
Market Access advisory boards may address reimbursement, access to care and the perspectives of different healthcare stakeholders. In addition to clinicians, other professional groups and decision-makers may be relevant.
For further information on the Market Access perspective, see the co.value article: Advisory Board Meetings for Stakeholder Engagement in Market Access.
Advisory Board Projects and References
co.medical has extensive experience collaborating with medical experts and organizing scientific meetings for pharmaceutical and healthcare companies.
Our services include advisory board planning and organization, KOL mapping, scientific moderation, and documenting and presenting discussion outcomes.
Frequently Asked Questions About Advisory Board Meetings
What Is a Medical Advisory Board?
A medical advisory board is an expert panel that discusses scientific and clinical questions in a structured meeting. Pharmaceutical companies use advisory boards to obtain external medical perspectives on clinical data, treatment options and challenges in patient care. Panel composition depends on the scientific questions under discussion.
What Does an Advisory Board Service Provider Do?
An advisory board service provider helps pharmaceutical companies plan, organize, conduct and follow up on scientific expert meetings. Services include agenda development, expert identification, event coordination, moderation and documentation. Depending on the project, KOL mapping and contractual arrangements may also be included.
How Are Suitable KOLs Selected for an Advisory Board?
Suitable key opinion leaders are selected based on the scientific questions and the expertise required. Relevant criteria may include clinical experience, scientific publications, work in the therapeutic area and different perspectives from clinical practice. Structured KOL mapping supports a transparent expert selection process.
Who Moderates a Medical Advisory Board?
A medical advisory board may be moderated by a suitably qualified external facilitator or an appropriate internal representative. Medical and scientific understanding, structured facilitation and the ability to involve different expert perspectives are essential. co.medical supports pharmaceutical companies with scientific moderation and meeting documentation.
Plan Your Advisory Board with co.medical
Are you planning a medical advisory board, looking for support with KOL mapping or seeking an experienced partner to organize and moderate an expert meeting?
We would be pleased to discuss how co.medical can support your project scientifically and operationally.
Phone: +49 30 403619781
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